At Instant Management Systems, information security and privacy are paramount. We process your personal data (name, email address) in line with the latest privacy regulations (GDPR).

Here’s how:


When you supply your contact details to us (e.g. via email or contact form) this implies your consent to process them.

(Sub) processors

Depending on your question or service offering, your data may be shared with the following (sub) processors:

Sub processorDescriptionCompliancy
WordPressContent management systemGDPR
AtlassianConfluence CloudGDPR
Google SuiteEmail and document managementGDPR
AcumulusE-invoicing and bookkeepingGDPR
x.aiScheduling serviceGDPR
PartnersWebinar platformGDPR
This list is current as of October 25, 2020


Your data will be accessed by employees, partners and subcontractors only when necessary to perform a task (e.g. schedule a demo in a specific language or timezone).

Data retention

Your data will be used only for scheduling demos, communicating offers and invoices. Once an invoice has been sent, we are required by law to keep your organization’s data on file for 7 years.

Your rights

If you wish to execute your rights (access, rectification, erasure), please direct your request to info (at) instantmanagementsystems (dot) com. We will respond in a timely manner.


Instant Management Systems is a registered trade name of, Stieltjesstraat 92, 3071 JX, Rotterdam, The Netherlands. Chamber of commerce 59018534, VAT number NL001618578B40.

The intellectual property rights regarding quoted standards are vested in the respective owners, such as, but not limited to ISO, NEN and Stichting MedMij. Instant 27001 does not replace or include these licenses.

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